Work For The Shots

Last updated : 06 April 2012 By The Stray Shots

Aldershot Town are seeking to employ a highly organised individual for the role of full-time Academy Administrator responsible for the day to day logistics of the Youth Department

Please see the below job description. To apply please send a covering letter and CV to Drew Sherman, Academy Manager at coemanager@theshots.co.uk. Closing date for applications is Friday April 20th 2012.

Academy Administrator Job Description

Line Manager: Academy Manager

Hours of Work: 35 hours per week including evening and weekend work

Place of Work: EBB Stadium, Surrey Sports Park, flexibility to work from home 
most days

Responsibilities:

  • Recording minutes of all Academy Management Team meetings
  • Arranging fixtures and correspondence with other clubs regarding fixture details
  • Completing all necessary paperwork for the FA and Football League, regarding registering players, fixture details, team sheets, trial forms etc.
  • Organising referees and distributing payment money on match days
  • Distribution via e-mail of Weekly, Monthly planners to all Academy Parents, and Scholars and upload of planners to youth website
  • Maintenance and up-keep of the Youth Department website – fixtures, training times, special events etc.
  • Arranging staff payment for all full-time and part-time staff members
  • Corresponding with all players/parents regarding issues within the Youth Department each evening at Surrey Sports Park
  • Ordering and managing the distribution of logistics – measuring night for playing kit, payment collection, change of shirts for match days with away 
    teams, ordering of equipment for sports science & medicine and other equipment
  • Paperwork such as printing, photocopying of documents for distribution to coaches and parents where applicable
  • Collection and collation of registers of attendance each evening at Surrey Sports Park
  • Maintenance of individual player/staff/age group folders – hard copy and electronic where necessary
  • Booking of facility hire
  • Assisting with the managing and documenting of the youth budget as it changes and monitoring expenditure and income
  • Arranging Compulsory Attendance and Guard of Honour dates and ensuring the process is adhered to and made clear to all players and 
    parents
  • Maintenance and monitoring of all databases, including player and staff records, inventories and audits
  • Monitoring HR procedures including up to date staff records and making course bookings where necessary.